Privacy Statement

We are a Private Members’ Club, so what we do is …. Private!

Members’ and Friends’ personal information

We respect the privacy of our Members and Friends and their personal information.  We will not knowingly disclose it outside SH3 without prior permission, which we shall not presume.  All Members and Friends provide, and we keep, details of names and personal e-mail addresses for the purpose of communication with them.  These details are not held on the website.

Other information held

Most Members also provide postal addresses and telephone numbers, which are rarely used.  We also keep records of the type of membership held, subscriptions paid, names of family members, nicknames/handles, the number of trails laid and communication preferences.

Information, statistics and photographs of individuals may appear on the website or in a newsletter from time to time, albeit attributed to their hash handles.

Bank account information is held solely by Hash Cash.


E-mail addresses are used for the following:

  • Distribution of the weekly communications to Members and Friends of the hash who have opted in.
  • Distribution of news and forthcoming events to sub-groups with a special interest.
  • Promoting SH3 special events.
Rights and preferences

By sending an appropriate message to at any time, Members and Friends may:

  • change their communication preferences
  • get a copy of the data we hold on them
  • request changes to data held
  • ask for some or all data to be deleted
Changes to this Privacy Statement

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes.


© Surrey Hash House Harriers
Version 1.3
5 August 2023

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